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5 Best Practices for Technology Asset Disposal

October 1, 2015

asset disposal

If you’re a little wary about the best way to manage technology asset disposal these days, you’re not alone. While security breaches have been featured in some of the biggest headlines over the last few years, the number of companies that have been hit with criminal and civil penalties, as well as executive fines and even incarceration, is alarming.

As technology continues to advance at a high rate, organizations are now experiencing a more involved process when disposing of their technology equipment. Moreover, smart organizations are finding qualified, trusted, Technology Asset Disposal companies to manage this complicated process.

Technology Asset Disposal – the Right Way

Here are five best practices any Technology Asset Disposal company should provide for their clients:

1. Data Destruction

You might be finished with your storage drive, but that doesn’t mean that the data is gone. You may be vulnerable to legal ramifications if you don’t dispose of your data and drive assets properly. If you’re sensitive data leaks, you’ll have to answer to the law and your customers. Demand certified drive sanitation or destruction.

2. Equipment Remarketing

Technology assets (such as PCs, laptops, and servers) that are less than three to four years old have resale value. A disposal company should work to recoup that value on your behalf through a variety of remarketing channels. Re-selling, selling to employees or donating to schools or foundations are all ways to get value back from your old technology.

3. Equipment Recycling

A Certificate of Electronic Equipment Destruction (CEED) should be provided for all recycled technology assets. Having documentation that demonstrates or certifies that your company took the proper steps can save you from penalties down the line.

4. Compliance Reporting

Detailed documentation makes it easy to prove compliance with all laws and regulations. With so many government agencies tasked with oversights (HIPPA, PCI, SOX, FCC, FDA, etc.), an asset disposal company needs to provide a detailed audit trail to prove compliance.

5. Policy and Program Development

If your company is not sure how to start developing a compliant technology asset disposal program, you are not alone. A strong and reliable technology asset disposal company should be your guide through the process.

Be Indemnified against IT Security and Financial Risk with MaxxumSAFE Web-Based Compliance Tool

April 14, 2014

“Paperless paper trail” provides proof of process and compliance related to data destruction and environmental disposal regulatory requirements.

MINNEAPOLIS & ST. PAUL, Minn.–(BUSINESS WIRE)–Maxxum Inc., a leading IT asset disposal solutions provider, introduces MaxxumSAFE™ – a web-based document repository and project management tool that provides Maxxum clients with proper exit documentation and ready access to complete information on all end-of-life equipment records by date, location or equipment type. MaxxumSAFE provides proof of compliance to indemnify organizations against IT security and financial risk, and can only be accessed by authorized personnel.

“MaxxumSAFE is essentially a ‘paperless paper trail’ hosted by a third party Tier One US Internet provider that provides proof of process and compliance, in response to regulatory requirements for both data destruction and environmental disposal,” says Rich Woodward, President and CEO, Maxxum, Inc. “Being able to quickly access organized and sortable information can prove absolutely invaluable when during an audit, when proving compliance is critical.”

Maxxum Receives NAID® AAA Certification for Information Destruction Operations

December 11, 2013

Organizations who work with a NAID AAA Certified vendor have peace of mind knowing that all of their information destruction legal requirements are satisfied

RUSH CITY, MN – Maxxum Inc., a leading Midwest IT asset disposal solutions provider, has received NAID® AAA Certification for the company’s  asset disposal operations. The NAID (National Association for Information Destruction, Inc.) AAA Certification Program establishes standards for a secure information destruction process, including such areas as operational security, employee hiring and screening, responsible disposal and insurance.

Most developed nations have information protection laws and regulations that require written information protection procedures – including a written process for selecting a qualified and reputable data destruction vendor. Specifying a NAID AAA Certified information destruction vendor necessarily establishes that criteria, effectively satisfying that legal requirement. Where regulations require ongoing verification of vendor compliance, NAID AAA Certification satisfies that requirement too. Choosing to work with a non-NAID AAA Certified information destruction provider requires the organization to develop some other written and verifiable criteria from scratch.

“It’s not enough to simply obey government regulations – organizations have to prove compliance, which is the Achilles heel of most company’s data destruction, IT disposal, and recycling plans. Maxxum works with corporations, educational organizations, and governmental entities to provide customized data sanitization and IT asset disposal services in accordance with NAID AAA certification. Maxxum assures clients remain fully compliant with all laws and regulations, and provide them with the information to prove compliance.”

NAID AAA Certified service providers subject themselves to intense scrutiny and system verification because they are committed to their customers’ peace of mind. An organization that makes a single mistake in disposing of its PC’s and other electronic assets can easily cost millions of dollars in legal fees, penalties, and lost business, as well as severely tarnish the reputation of the organization. As a NAID AAA Certified service provider, Maxxum tailors hassle-free IT life-cycle management programs that maximize return-on-investment and minimizes cost, and indemnifies the company’s clients against liability.